The mission of the Oakleaf Band Organization shall be to support, promote, and provide a solid foundation for the band at Oakleaf High School, its student musicians, directors, and staff in the endeavor of building and sustaining a multi-faceted band program.


As an organization, we will strive to increase the support of our Programs by working to decrease the financial burden on each family so that any student with the desire to participate can do so, while increasing the number of opportunities for positive experiences for our Student Musicians.

  • Increase corporate contributions and sponsorships.
  • Decrease fundraising by sale of tangible items.
  • Increase parent participation and volunteerism from within the organization
  •  Increase communication to junior high parent organization.
  • Make efficient essential operations efficient



The purpose of this handbook is to provide some guidance as to the activities, expectations, and opportunities available to our student members to help our parent members enable the success of their children and the band program as a whole.

The parent organization is a volunteer group who provides services, opportunities, and support by raising funds to offset the cost of the operations of the band and its ventures.  The organization operates solely under the purview of the Oakleaf High School Director of Bands; the Director will work with and appoint parent volunteers to run major sections of activity (concessions, chaperones, uniform laundry, logistics, fundraising, treasury, historian, event staff, hospitality, etc.).

Ensembles and Basic Philosophy:   The OHS Bands are made up of many ensembles:  The Golden Regiment Marching Bands (Competitive & Ceremonial), Wind Symphony, Symphonic Band, Concert Band, Jazz Ensembles (I and potentially II), Percussion Ensembles, WinterGuard, and Chamber Ensembles.  While all ensembles are important to its members, there are two of these ensembles that are required of our members:  A Concert Ensemble (whether Wind Symphony, Symphonic, or Concert Band) and the Marching Band.  Membership in these two groups qualifies the OHS band student for the extracurricular ensembles (all Jazz ensembles, Percussion Ensembles, Chamber Ensembles, and to qualify for solo and ensemble festivals). 

The most common question I receive each year is ‘does my child have to be in marching band?’.  The answer is yes.  Our governing agencies at the state level and as recommended by our state as ‘recommended best practices for scholastic band programs’, ask and require this of us.  While I understand the initial apprehension with the marching band, given some of the reputations that marching bands receive for overbooking their students or spending the majority of their year in this activity, the Oakleaf Bands are centered in the concert ensembles.  Our marching season will last between two and two and half months at maximum.  Outside of these minor issues, a marching band teaches many of the life skills that are simply not found in a traditional scholastic education as much as it was in previous generations; e.g., self-discipline, peacefully dealing with others, expression without violence, real leadership opportunities, conflict resolution, teambuilding/teamwork, job fulfillment, goal-setting, long-term growth potential, achievement from honest work, among many, many others.

What is the Parent’s Role in the Band?

Parental support and participation is VITAL to our success!  Please support our efforts to provide the best possible educational opportunities and experiences by:

  • Encouraging active participation in all Band activities
  •  Encouraging practice at home (it is our version of homework!); it is also the only way to progress within the structure of the program.
  • Supporting (through words and actions) the Band leadership of staff, students, and volunteers (a.k.a. – you can call an administrator with good news too!)
  • Guiding students to manage their time wisely and complete all school assignments in a timely and professional manner; we hold study halls – encourage their use!
  •  Making sure students are where they need to be, when they need to be.  We have an active, though consistent schedule; please follow the schedule closely to make sure your student attends all rehearsals and performances.  Our courses and activities are all performance based and those performances are paramount to receiving course credit.  Please look through the entire schedule before the season begins and communicate any conflicts with the Director immediately.
  • Providing financial resources by participating in fundraisers and/or paying all fees on time.
  • Communicating any questions, concerns, conflicts or problems as soon as they happen; consider us in a long-term relationship (say four years) – don’t leave the bandroom upset or confused – let’s talk.  Positive comments are also encouraged if you feel that some aspect of the program is going particularly well.
  • Attending as many performances as your schedule permits. Teenagers sometimes say they don’t want you there, but the truth is that your presence means a lot to them. In a few years, they will likely not remember their scores or how the band placed, but they will ALWAYS remember that you were there for them.
  •  Logging into our Charms system (see attachment) ensuring your contact information is up to date so that you will receive calendar updates, etc., is the easiest way to keep up with band activities; in fact, if you are not receiving periodic updates via email, something is awry with your account information!
  • ·VOLUNTEERING to help with dinners, fundraisers, sewing flags, fitting uniforms, moving equipment, building props, organizing carpools, chaperoning, etc.  For those who choose to become involved, the band becomes like a second family.  We want all of our members to be and feel like part of our family! 

Volunteering & Parent Leadership Opportunities:

Concessions:  This is our biggest fundraiser of each year!

Chair:  Each year, we seek a chairperson (or a team) who can organize volunteers to staff and run the concession stand at home football games and our marching band competition.  This person will have several responsibilities including ordering food and materials, pickup of materials, confirming volunteers as necessary, all in advance of each event.

Team:  Anywhere from 15-45 people are needed at a time depending on the demands of the event.  Jobs could include:  Grillmaster, Funnel Cake Aficionado, collecting money, passing out food and drinks, etc.


Chair:  Either one or a team who would volunteer to drive a truck and/or trailer to transport the equipment of the band.  S/He would need to be organize and staff volunteers for each event.

Team:  This group helps to move and load the equipment prior to and after each performance and works directly with the student loading crew to make each move efficient in timing and safety. 


Chair:  The person would organize and assign events to any and all who wish to chaperone events.

Team:  Essentially, we need One (1) chaperone for every ten (10) students we transport.  Please see the chaperone guidelines for responsibilities.  We have great kids – its generally a breeze!


Chair:  This person would schedule dates with the Director and the uniform team to arrange laundry and ironing dates a few times through the marching band season.

Team:   This group handles the laundry and ironing of the uniforms.  We also need help in sizing the uniforms at each band camp.  Note:  This group does not need to be present en force to distribute or collect the uniforms; we have a trained student group for this!


Team that would be willing to hem dresses, pants, sew flags, etc.

Treasurer:  Help with the collection and documentation of funds throughout the school year (busiest season will be in the fall); The Treasurer will work closely with the Director and also help keep our Charms accounts up-to-date.


Chair:  The FR Chair will work very closely with the director and an assembled volunteer team to research, design, and create opportunities to raise funds for the band with minimal selling of items.

Team:  Volunteers to help formulate and carry out ideas that financially benefit the band.

Event Staff:  …for events we host on campus.

Chair:  The chair for these special events will help identify and schedule volunteers for a variety of jobs as deemed necessary by the event itself.

Team:  Various jobs depending on the event; e.g., the “Knight’s Cup” Marching Contest needs ticket booth workers, money collectors, judge assistants, hospitality room staff, greeters, parking lot directors, gate managers, numerous concessions personnel, among many others.


We are seeking a group of parents to help with the setup, distribution, and organization of food items at parent meetings, events, and concerts.


This person or team would take pictures throughout the entire year at events for presentation at our annual band banquet.